Event information and deadlines are communicated to Sponsors and Exhibitors on an ongoing basis. In addition, major deadlines and important event information is available below.

The following is a list of the most frequently asked questions: 

1. Do you have a consolidated list of deadlines?
2. What is included in the Exhibitor Package?
3. Where is the Exhibit Hall located?
4. What are the Exhibit Hall hours?
5. When can Exhibitors set-up their tabletop exhibits?
6. What are the tabletop exhibit tear-down hours?
7. When can we select our exhibit tabletop location?
8. How do we order internet, electrical and audio visual?
9. Where can we obtain an incoming shipping label?
10. I need Internet access to run my demo. Will Internet access be provided?
11. My company is sponsoring/exhibiting at the RDC Summit. How do I register additional attendees?

1. Do you have a consolidated list of deadlines?

Below is a list of Exhibit/Sponsorship deadlines. Additional deadlines may exist depending upon the sponsorship selected. The Conference Handbook Company Listing deadline applies to all Exhibitors and Sponsors.

 Additional information regarding Sponsorships can be found in the Sponsorship & Exhibitor Opportunities document.

2. What is included in the Exhibitor Package?

The following is included in the Exhibitor Package:
•    Space for one tabletop display
•    One skirted 6’ table and 2 chairs
•    Two full conference registrations for exhibitor staff, including meals, sessions, and conference events.

Please refer to the Sponsorship & Exhibitor Opportunities document for additional details.

3. Where is the Exhibit Hall located?

The Exhibit Hall is located in International Ballrooms I & II. To maximize your exposure to the attendees, meals, refreshment breaks and the General Sessions are also held in International Ballrooms I & II.

4. What are the Exhibit Hall hours?

Wednesday, September 25, 2013

• 6:00pm - 8:00pm (During the Welcome Reception)

Thursday, September 26, 2013

• 7:15am - 5:15pm
• Dedicated "Exhibit Hall Time" from 11:15am - 12:15pm

Friday, September 27, 2013

• 7:15am - 10:00am
• Exhibitors have the option to remain open until 12:00pm. All exhibits must be dismantled and ready to ship by 1:00pm.

5. When can Exhibitors set-up their tabletop exhibits?

Wednesday, September 25, 2013

• 1:00pm - 4:00pm (preferred set-up time)
• 8:00pm - 11:00pm

The Welcome Recption takes place in the Exhibit Hall. All exhibitirs are encouraged to set during the earlier timeframe - prior to the start of the Welcome Reception. Exhibits may not be set-up from 4:00pm – 8:00pm on Wednesday, September 25, 2013. All exhibits must be set-up by 7:00am on Thursday, September 26, 2013.

6. What are the tabletop exhibit tear-down hours?

Friday, September 27, 2013

• 10:00am - 1:00pm

Tear-down prior to 10:00am on Friday, September 27, 2013 is strictly prohibited.
Kindly plan your outgoing flights accordingly.

7. When can we select our exhibit tabletop location?

Exhibitors are given the opportunity to select the location of their tabletop within the exhibit hall.  Tabletop selection will take place on August 28, 2013 from 2pm – 5pm – EASTERN TIME. Exhibitors who wish to participate will be assigned a specific time slot to select a tabletop location. Notification of the tabletop selection time slot is via email by August 14, 2013. 

8. How do we order internet, electrical and audio visual?

Click Here to obtain the Internet, Electrical & AV form.

Exhibitors who plan to perform online demonstrations are recommended to secure internet connectivity via the hotel’s high-speed internet and networking requirements provider.

9. Where can we obtain an incoming shipping label?

Click Here to obtain the shipping label.

Shipping and receiving hours are 7:30am– 5:00pm Monday thru Friday.

Please use the shipping label above to ship materials. Packages may be delivered to the hotel within 5 days of the date of the conference. Packages or materials of excessive weight or value must be approved by the hotel prior to shipping. Hotel charges for incoming packages, outgoing packages, pallet handling and storage apply.

10. I need Internet access to run my demo. Will Internet access be provided?

Exhibitors who plan to perform online demonstrations are recommended to secure internet connectivity via the hotel’s high-speed internet and networking requirements provider.

Click Here to obtain the Internet, Electrical & AV form.

11. My company is sponsoring /exhibiting at the RDC Summit. How do I register additional attendees?

Sponsors and Exhibitors of the RDC Summit should register additional attendees online: http://www.rdcsummit.com/rdc-summit-2013-conference-registration/ . Sponsors and Exhibitors are provided with a discount code for $200 of the current conference registration price for up to three (3) additional conference registrants.